SigningHub provides an efficient, fast and easy way to sign a pile of documents (up to 50) in one go. For this, use the "Bulk Sign" option to sign your (multiple) documents (in the "Pending" status) through a single click operation. Bulk signing duly works with document signing, reviewing, updating, in-person signing and adding your initials.

However, SigningHub does not allow you to sign those (pending) documents through bulk signing list, in which:

  • Permissions (Password or OTP) have been set to open the document, or
  • Permission (Document Signing Authentication) have been set for the recipient, or
  • The set duration permission to open the document has expired, or
  • The next configured recipient in a workflow is an undefined placeholder, or 
  • The set delegate duration period has expired, or 
  • The mandatory form fields assigned to you are empty
  • Required Attachments recipient permission is configured


The availability of "Bulk Sign" feature is subject to your subscribed Service Plan and Enterprise Role. If you cannot find this option in your account, please ask your Enterprise Admin to upgrade your service plan and enable it in your Role>Document Settings.

Sign multiple documents

  1. From your documents list, locate and select the pending document(s) to sign. You can select up to 50 documents.
  2. Click  from the appearing toolbar.



  1. The "Bulk Sign" dialog will appear, showing the list of selected "Pending" documents.

  2. Click the "Next" button to proceed to the documents signing. 



  3. After click on "Next" the the Signing servers dialog window will appear and display multiple signing servers which can be selected, based on the level of assurance of the signature fields set, by the document owner, in the documents and the level of assurance that are configured in your role. Signing servers are based on service plan configurations, and will display the signing server for server-side and client-side signing both. Select one of the signing servers to perform the signature.


  1. In case any document has an initial field, then SigningHub will display a dialog to add your initials first.
  1. See details how to add initials. Click "Next" after adding the initials. The same initials will be added in all the selected documents with initials fields


  1. The "Sign" dialog will appear to specify a visible signature type (i.e., Text, Draw, Upload or Signature Pad), the signing capacity, signature appearance design, contact information, and location. The options available in the "Signing Capacity" drop-down list will be grouped together based on the required level of assurance of the signature field assigned to the user and the level of assurance that are configured in your role. Configure the fields as required and click on the "SIGN NOW" button. For performing signatures using a Signature Pad, see here.
  1. If your textual signature is already filled-in with your fixed name, it is because the signature text editing is restricted in your enterprise role. 
    Your signature text can be edited under the "Signature" tab in your personal settings. 
  2. Choose a desired appearance for your signature. The options being populated in the "Signature Appearance Design" field are the allowed appearances to your enterprise user role. You can also see this list in your personal Signature Appearance.Signature appearance will be auto filled and cannot be changed if it's restricted from enterprise roles signature settings to use specific appearance for the selected Signing Server.
  3. In case of bulk signing using a signature pad, the "Remember the captured signature for use throughout this document" option will not appear.


 

  1. Upon clicking the "Sign" button, if any "Authentication Method" is configured for the selected signing capacity under enterprise roles, an authentication dialog will appear. If no "Authentication Method" is configured for the selected signing capacity under enterprise roles, the document signing process will start. In the list of documents selected for bulk signing, all the signature fields with the same level of assurance that matches the selected "Signing Capacity", in the above step, will be signed. 
  1. If you have selected CSC Signing Server to perform signature and "Authorization Code" is selected as the "Auth Type" in CSC Connector, then on clicking the SIGN NOW button you will be shown an additional authorization option, depending upon the authorization settings configured in your CSC Server:
    • Implicit 
    • Explicit (One Time Password (OTP)/PIN Number)
    • OAuth Authorization Code
  1. All unregistered users using the CSC Signing Server to perform signatures will be shown an additional authorization option, as mentioned above, upon clicking the SIGN NOW button.
  2. If  "Client Credentials" is selected as the "Auth Type" in the CSC Connector and a valid CSC User ID has been configured for the user, then on clicking the SIGN NOW button, no additional authorization will be required for signing.
  3. There could be a possibility that both the options of OTP and PIN number are configured as a signing time authentication by your CSC Server.
  4. In case the Level of Assurance of a "Signature" field is set to "Simple Electronic Signature", then only Document Signing Authentication will work. 
  5. In case of signing of XML document, optionally you may also specify "Commitment Type Indication". SigningHub populates values of this field in editable mode from your Personal Signing Details. When specified they will become a permanent part of your XML signature. 
  6. In case of OTP authentication, the OTP method will be as per the configured OTP method in the document owner's service plan.
    • "(Email)", in case only "Email OTP" is configured in the service plan
    • "(SMS)", in case only "SMS OTP" is configured in the service plan
    • "(SMS and Email)", in case both "Email OTP" and "SMS OTP" are configured in the service plan



  1. If the user has authenticated once against an "Authentication Method" which is configured for a "Signing Capacity", the user will not be prompted to re-authenticate the same "Authentication Method" even if it configured against a different "Signing Capacity". In case a different "Authentication Method" has been configured against the new "Signing Capacity", the user will be prompted to authenticate against it.


  1. Click on the "DONE" button once the bulk signing is complete.